Beenote
About the Project
Beenote is a comprehensive governance meeting management platform that streamlines the entire meeting process—planning, conducting, and follow-up—for boards, committees, and teams.
Beenote is a cloud-based solution designed to elevate meeting efficiency across all organizational levels—from boardrooms to team huddles. It enables collaborative planning, execution, and follow-up through a single, intuitive interface.
Plan effortlessly: Build collaborative agendas using customizable templates, with seamless integration into Microsoft 365 and Google Workspace for calendar synchronization and reduced email back-and-forth.
Conduct meetings effectively: Take notes in real time, assign tasks and decisions, leverage built-in timekeeping, and ensure meetings stay on schedule.
Document with ease: Automatically generate structured minutes upon meeting completion, assign follow-up tasks, and export agendas and minutes in PDF and other formats.
Track progress: Monitor tasks, attendance, and meeting effectiveness through real-time analytics and register overviews.
Advanced governance with Beeboard: For executive committees and boards, Beeboard adds functionality such as approval workflows, registries of decisions and resolutions, secure document libraries, and access logging.
Beenote offers both free (forever) and premium variants, making it versatile and accessible for organizations of all sizes.
Main Features
- 🔑 Secure Authentication & Access Control – Role-based permissions for board members, committees, and teams – Protected access to sensitive governance data
- 📅 Meeting Planning & Agenda Building – Collaborative agenda creation with customizable templates – Calendar integration with Microsoft 365 & Google Workspace – Attach documents and files to agendas
- ⏱ Meeting Execution Tools – Real-time note-taking for participants – Built-in timekeeper to keep meetings on track – Conversation recording
- 📊 Task & Decision Management – Assign tasks and responsibilities during meetings – Track decisions and link them to meeting minutes – Automatic notifications and follow-up reminders
- 🗒 Automated Minutes of Meeting (MoM) – Instantly generate structured minutes after meetings – Export to PDF and share with stakeholders – Archive for compliance and future reference
- 📂 Document & Registry Management – Centralized storage of meeting documents – Access logs for governance compliance – Registries for decisions, resolutions, and approvals
- 🌍 Multilingual & Accessibility Support – Available in multiple languages – User-friendly interface designed for ease of adoption
- 💻 Multi-Platform Access – Web-based application, accessible anywhere – Responsive design for tablets and mobile devices